Skip to content
Home » Learning Centre » What Software is used for Account Receivable Automation?

What Software is used for Account Receivable Automation?

Illustration showcasing various software logos representing Account Receivable Automation

Accounts receivable automation is a technological innovation that considerably eliminates the manual recording of the account receivable. Account receivable is the specific amount of money a company owes from its customers. Using funds receivable automation tools, you can create a receivable any time money is owed to a firm.

Automating the processes instead of manually producing, sending, and uploading customers’ invoices is undoubtedly a time and cost-saving choice. However, there are several benefits of account receivable automation software.

The foremost benefit is it reduces cost. Time is intangible money; replacing time-consuming manual account receivable work with Account receivable automation eliminates costly processes. These processes include credit review, manual PDF-over-email invoicing, manual print and post, dispute handling, collections, and payment reconciliation. In addition, accounts receivable automation improves efficiency with no paperwork and streamlines customer enrolment from weeks to days.

These are some best accounts receivable software:

An image illustrating a range of software logos used for Account Receivable Automation, representing automated processes.
  1. Bill Trust: Billtrust is a top supplier of integrated payment processing solutions and cloud-based software that streamlines and automates B2B trade.
  2. Square Invoices: You can easily send digital estimates and invoices from any location with Square Invoices. You may issue reminders, take payments by card or ACH bank transfer around the clock, and track which invoices are paid and outstanding in real-time.
  3. High Radius: To help businesses automate Order-to-Cash, Record-to-Report, and Treasury operations, High Radius, a Fintech enterprise Software-as-a-Service (SaaS) firm, uses autonomous systems based on artificial intelligence.
  4. Tesorio: Tesorio is revolutionizing how businesses collaborate and expand through connected finance. The Tesorio Platform replaces time-consuming cash flow forecasting and collections operations with precise real-time projections and valuable insights based on behavioral trends.

These types of accounts receivable automation software intensify accuracy and improve data consistency.

How does AR Automation Work?

AR automation software is beyond adding digital payments. The automated accounts receivable processes include sending invoices, managing collections, and processing fees. In addition, it keeps a perfect record of payments received and invoices. Since different businesses have different natures of work, the three basic principles of AR automation are invoicing, collecting payments owed by the company, and matching the two, ensuring the records are perfect. 

The automated accounts receivable processes make the working smooth by timely generating invoices meeting the customers’ accounts payable requirements. It eliminates the frequent labor of the AR team for sharing key data points including invoice information and payment terms. Once this data gets entered into the system when a customer makes a purchase, the data can follow the customer’s account through the payment process.

Additionally, accounts receivable automation software can manage various payment methods, compare invoices to sales orders, and keep track of multiple elements of collections, such as identifying an expired credit card. A business may also set up penalties and rewards for early payments to prevent late fees. A firm may send automated notifications to customers using the AR database, which also offers real-time information on the status of invoices and payments.

Does QuickBooks Do Accounts Receivable?

Yes, using QuickBooks to manage accounts receivable is a smart choice. You can manage your accounts payable and receivable, invoicing, bookkeeping, and more with the help of QuickBooks Online. This consolidates all your accounting data in one location. You may make and send invoices using QuickBooks Online, view the A/R Ageing Report (accounts receivable aging report) and notify customers of past-due payments.

Recommended To Read: The Importance of Accounting Services at a Glance

Your company’s capacity to remain financially viable hinges on how well you handle your accounts receivable. Regular billing, taking cash and credit cards, and offering incentives for on-time payment can all help you speed up your accounts receivable. You may collect money from your customers using effective accounts receivable automation tools to ensure you have enough cash to pay your bills and vendors on time.

Account Receivable Automation:

The moment you provide an invoice to your client in QuickBooks Online, it creates an account receivable for you. You can also share the payment information under the customer’s name in the “Receive Payment” section after the client makes a payment.

Invoice Customization:

It is simple to customize and send invoices with QuickBooks, accept various online payment methods, keep track of funds received for each invoice, and produce reports. You might not have the cash to pay your invoices today if you have too much money in accounts receivable. Running the A/R aging report and looking at your cash flow statement to see how much money you have on hand to pay invoices are simple tasks that QuickBooks made possible.

Ease of Tracking Payment:

You may set up QuickBooks Online to automatically generate reports, payments, and invoices. Send statement reminders to customers who have paid late and discover your past-due accounts with ease. 

Keep Track of Financial Health:

In order to maintain the financial stability of the organization, it is necessary to keep track of your account receivable. Taking payments in cash and credit cards, regular billing, and offering incentives for timely payments paves the way for the smooth processing of accounts receivable. AR automation tools are designed to collect money from your customers and ensure enough cash to pay your bills.

Auto-adjust Account Receivable:

When the client makes a payment, go to the “Receive Payment” page under “Client.” Choose the client, the invoice number, and the payment amount to let QuickBooks Online appropriately lower the customer’s accounts receivable.

You can effortlessly set up and send invoices using QuickBooks, accept various online payment methods, keep track of the money paid for each invoice, and generate reports. You might not have enough cash to pay your invoices if you have too much money retained in AR. Both basic activities made possible by QuickBooks include running the A/R aging report and checking your cash flow statement to see how much cash you have to pay bills.

What is the Best Way to Track Accounts Receivable?

Cash flow is essential to small businesses’ survival, yet collecting accounts receivable invoices can be challenging. There are many accounts receivable software for small businesses, such as QuickBooks, FreshBooks, Chaser, BlueSnap, FundBox, and CollBox. When to send invoices and collecting the money might be two of the most challenging aspects of successfully recouping the funds you need for your company in time to either spend it or reinvest it.

Some companies record incoming funds manually or in a spreadsheet, while others handle accounts receivables on a balance sheet. Many organizations utilize invoicing software to maintain accounts receivables and produce frequent reports to assist you in managing your payments. Here are some ways that employing software might make it easier for you to keep track of incoming money:

  • Run reports to view past-due payments by amount or lateness.
  • Track which accounts are past-due and show payment trends.
  • Access accounts often, all in one location.
  • Catch errors early.

If you proactively track your accounts receivable, you can follow up with past-due invoices as soon as the due date has passed and prioritize the most significant payments. You will produce a digital record for your customers and the authorities if you keep track of the cash flowing into your company.

When it comes to your accounts receivable, there are some things you cannot control.

Nevertheless, by having effective and well-organized processes in place, you can track them and thereby improve your cash flow. This also helps you improve client interactions while reducing the time, resources, and energy lost.

Following the procedures outlined in this article and embracing automation will enable you to build up a productive billing process. It also helps you pursue proactive payment collection, and conduct routine reviews of your accounts receivable. As a consequence, your company will function flawlessly.

What are the Types of Account Receivables in Business?

Accounts, notes, and other accounts receivable are the three categories into which receivables often fall in.

Accounts Receivable:

Credit sales are typically the cause of accounts receivable. It results from using credit to pay for products or services. One to two months is the typical length of the payment period.

Notes Receivable:

This receivable has the shape of an official letter physically. This type of loan has a payment duration that ranges from two to three months. Interest will not be charged on debt settlements made before that point. However, there will be interest in accordance with a monthly extension if the debtor asks for a delay in the payment term.

Other Receivables:

Interest receivables, salary receivables, employee advances, and tax refunds are all included in this general receivables category. Notes are classified as general liabilities on the balance sheet.

Receivables from the sale of the company’s goods and services appear in the accounts receivable flowchart. These receivables want their debts paid in cash. Therefore, once the commodities deposited have sold out, the shipment of things to be kept is recorded as a receivable.

Depending on the length of the installment term, the accounts receivable from sales in installments will be divided into current and non-current assets. If the payment time is more than a year, the asset is not recorded as existing but added to another asset category.

Leave a Reply